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InvenTrix ERP

Run purchasing, weighing, production, stock, sales, collections and accounts in one system. Every transaction posts its own accounting entry, so your stock, your parties and your books always agree.

Request a Demo PolTrix for Poultry
Home > Solutions > Business Software > InvenTrix
Weighbridge connected
Weights go straight from the scale to the ticket
Accounts posted automatically
From every purchase, sale, receipt and payment
250+ reports
On screen, printed or in Excel
Browser & tablet
Nothing to install

Built For

Feed mills

Pay only for the weight you received, track production and consumption, and know your bag and finished-goods stock.

Poultry integrators (PolTrix)

Run farms, sheds and flocks, supply chicks and feed, and see the profit of every flock.

Fish meal & agri processing

Protein-based pricing, batch and expiry tracking, and agriculture tax.

Distributors & traders

From order to invoice to payment, with credit control and bill-by-bill collections.

One Flow, From Order to Cash

Each step creates the next one. Nothing is entered twice, and the accounts update as you go.

  1. 01

    Sales order

    Checked against the customer's credit limit

  2. 02

    Approval

    Orders reviewed and approved

  3. 03

    Picking list

    Orders grouped for the warehouse

  4. 04

    Gate pass

    Goods and vehicle cleared to leave

  5. 05

    Delivery challan

    Goods delivered

  6. 06

    Sales bill

    Invoice with the agreed rates and charges

  7. 07

    Receipt

    Payment matched to the bills it pays

  8. 08

    Accounts

    Ledgers, balances and profit updated

And from supplier to stock

  1. Purchase order
  2. Weighing at the gate
  3. Goods received note
  4. Purchase bill
  5. Payment matched to bills
  6. Accounts

What You Get

Eight modules, one system.

01 · Purchasing & weighbridge

Pay only for the weight you received.

Trucks are weighed at the gate, the weight goes straight from the scale to the ticket, and it is checked against the supplier's own weight.

  • Live weight read from the weighbridge, with only stable readings accepted
  • Gross or tare captured with one click; weights typed in by hand are flagged on the ticket
  • Purchase orders, goods received notes (GRN) and purchase bills linked together
  • Landed cost per item, compared across suppliers and periods
See all features
  • Pending purchase orders by supplier and item
  • List of goods received but not yet billed
  • Purchase bills with packing details, discounts, freight, brokerage, labour and other charges
  • Purchase returns
  • Vehicle register
  • Supplier balances, aging and pending bills
02 · Production & stock

Know what you made, what it used and what it cost.

Record each production run with the material it consumed, and keep stock and cost correct at every location.

  • Production with material consumption, based on your formulations
  • Optional automatic wastage calculation
  • Item cost saved with every purchase, production run, sale and adjustment
  • Stock at several locations, with transfers between them
See all features
  • Batch, manufacturing and expiry dates
  • Stock adjustments, with cost shown
  • Raw material, finished-goods and packing stock reports
  • Stock value ledgers and monthly cost of goods sold
03 · Sales & dispatch

Sell only to customers who pay, and deliver exactly what was ordered.

Credit limits are checked when the order is taken, and every dispatch is controlled from picking list to gate pass to delivery challan.

  • Credit limits that can block an order before goods leave
  • Order approval, picking lists, gate passes and delivery challans
  • Customer-specific rates, and stock balance shown while invoicing
  • Cancelled invoices reverse their own accounting entries
See all features
  • Payment terms on sales orders
  • Discounts, loading, brokerage and freight charges on the bill
  • Salesman, transporter and delivery address on every bill
  • Rate lists: standard, by customer category, by customer, daily
  • Protein-based pricing for fish meal
  • Sales returns
  • Sales broker bills
  • Pending orders and pending deliveries
04 · Collections & payments

Know exactly which bills are still unpaid.

Every receipt and payment is matched to the bills it pays, so balances, aging and follow-ups are always correct.

  • Payments matched to bills by hand or automatically
  • Billed, settled and remaining amount on every bill
  • Aging by customer and supplier, and balances against credit limits
  • Cheque books, cheque lists and cheque deposits
See all features
  • Cash, bank and cheque receipts and payments
  • Withholding tax on receipts
  • Receipts can be reversed, along with their bill matching
  • Customer and supplier adjustments
  • Balances by salesman, and a report on how promptly each party pays
05 · Accounting & finance

Close the month without re-entering a single transaction.

Full double-entry accounting is built in, so the books are kept up to date by the business itself.

  • Accounting entries created automatically from every transaction
  • Trial balance, profit and loss, balance sheet and cash flow
  • Bank reconciliation, and the cash and bank book
  • Entries reviewed and posted before they are final; entries other transactions depend on are locked
See all features
  • Journal, bank and cash vouchers, with your own voucher types
  • Multi-level chart of accounts
  • Income and expense summaries, closing sheet
  • Several financial years
  • Account ledgers on screen, with narrations
06 · Tax

Local taxes handled on both sides of the business.

Taxes are worked out on purchases and sales and kept in their own ledgers.

  • Sales tax on purchases and sales, with tax invoices
  • Withholding tax, advance tax and agriculture tax
  • Tax ledgers by customer and supplier
07 · Reports & analytics

The answer is already a report.

More than 250 reports, plus lists you can search, total and send to Excel.

  • 250+ reports on screen or printed, with your logo on invoices
  • Searchable lists for every document, with totals and export to Excel
  • Report builder for your own reports
  • Power BI dashboards updated on a schedule (on request)
See all features
  • List columns arranged centrally for each user group
  • Data explorer
08 · Control & access

Decide who can do what, and see who did it.

Rights for every screen and report, and a full record of who created or changed each transaction.

  • User groups, with rights per screen, action and report
  • A record on every document of who created and edited it, and when
  • Runs in your browser or on a tablet; head office, branches and remote users work in one system
  • Hosted on our cloud or on your own server
See all features
  • Several companies, departments and locations
  • Document attachments on transactions
  • Urdu names for items, farms and stations
  • Database backup from inside the application
  • 100+ settings to fit the software to how you work
  • Prints to local and shared printers
  • List of users currently signed in

PolTrix: the same system, with farms and flocks

For integrators who supply chicks and feed to contract farms.

See Poultry & Feed Solutions
  • Farms, sheds and flocks; flocks opened and closed
  • Chicks, feed, medicine and vaccine issued to farms, and transfers between farms
  • Profit and loss for every flock and every farmer, with expense per bird
  • Grower commission and profit sharing between partners, with the accounting entries created for you
Getting Started

Moving to InvenTrix

Four steps from your current records to working in one system.

Choose a start date

01

Pick the date the business starts working in InvenTrix, usually the start of a month or financial year.

Bring in your balances

02

Opening balances for customers, suppliers, stock and accounts. For poultry, this includes farm and flock balances.

Set it up your way

03

Users and their rights, your document numbering, and the options your business uses.

Go live

04

Start entering transactions. The accounts build themselves from that day.

Common Questions

Can we use it on a tablet?

Yes. InvenTrix runs in the web browser on a PC, laptop or tablet, with nothing to install.

Can we host it on our own server?

Yes. We can host it on our cloud, or you can host it on your own server.

Can we bring in our current balances?

Yes. Opening balances for customers, suppliers, stock and accounts are entered at your start date, and farm and flock balances for poultry.

Can it work the way our business works?

Yes. More than 100 settings switch features on or off, and reports and lists can be arranged to suit you. Tell us what you need.

Do our branches need separate systems?

No. Head office, branches and remote users work in the same system.

Can our accountant still use Excel?

Yes. Lists and reports export to Excel.

See InvenTrix with your own business in mind

Tell us how your business runs and we'll show you the parts that fit.

Request a Demo